Privacy Policy

Privacy Policy

Saints Squash & Racketball Club

Privacy Policy

Last updated: September 2026

Saints Squash & Racketball Club respects your privacy and is committed to keeping your personal information safe.

This Privacy Policy explains what information we collect, why we collect it and how we use it.

1. Information we collect

When you become a member of the club, register with us or contact us, we may collect:

  • Name
  • Email address
  • Telephone number
  • Address
  • Date of birth
  • Emergency contact details

We only collect information that we need to administer the club, manage memberships and, where appropriate, help keep our members safe.

2. How we use your information

We use your information to:

  • Manage your club membership and registration
  • Contact you about your membership
  • Contact you about club activities, events and important club information
  • Arrange or manage court bookings, where applicable
  • Contact your emergency contact if there is an emergency involving you at the club
  • Maintain appropriate club records
  • Deal with enquiries and requests from members
  • Meet any legal or insurance requirements that apply to the club

We will not use your personal information for unrelated purposes without explaining this to you first.

3. Marketing and club communications

We may use your email address or telephone number to send you information about club activities, events and other matters relating to Saints Squash & Racketball Club.

You can ask us to stop sending you non-essential communications at any time.

4. Who has access to your information?

Your information will only be available to people who need it to administer and run the club.

We will not sell, rent or trade your personal information.

We may share information with a third party where this is necessary to provide a service to you, meet a legal obligation, deal with an emergency or protect the safety of our members.

Our website and booking system are run using the Clubpal service.

5. Keeping your information secure

We take reasonable steps to protect your personal information from loss, misuse, unauthorised access or disclosure.

Access to member information is restricted to those who need it for club administration.

6. How long do we keep your information?

We will only keep your personal information for as long as we reasonably need it for the purposes described in this Privacy Policy.

When information is no longer required, we will securely delete or dispose of it.

We normally delete or anonymise member information within 12 months of membership ending, except where we need to retain certain information for legal, insurance or accounting purposes.

7. Your rights

You have rights in relation to the personal information we hold about you. Depending on the circumstances, these include the right to:

  • Ask what personal information we hold about you
  • Ask us to correct inaccurate or incomplete information
  • Ask us to delete information that we no longer need
  • Ask us to restrict how we use your information
  • Object to certain uses of your information

If you would like to exercise any of these rights, please contact us.

8. Questions or concerns

If you have any questions about this Privacy Policy or how we use your information, please contact our website administrator on:

Saints Squash & Racketball Club
Email: josephchyde@gmail.com
Address: 387 Birchfield Rd E, Northampton NN3 2TA

You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO), if you believe your personal information has not been handled properly.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to the club or to data protection requirements.

The latest version will always be available here on our website.